Lightyear

Lightyear Hero
Purchasing & Accounts Payable automation with the world's only 3-way line-item matching.

About this App

Lightyear is an industry-leading cloud platform providing intelligent automation solutions for large SMEs & Enterprise level Purchasing & Accounts Payables processes.

Our end-to-end approvals workflows are up to 80% faster than traditional methods, enabling purchase orders & invoices to be approved in seconds.

Lightyear provides a reliable, secure, stress-free solution that eliminates human error, so our customers can confidently move forward with their business goals.

Lightyear's business intelligence automation allows companies to make smarter, better-informed decisions about cash flows & forecasting.

Our mission is to revolutionise how companies manage purchasing & accounts payable processes through leading-edge technology that makes it easier for them to succeed. It's our vision to become the go-to software provider of choice across industries globally through continued innovation backed by exceptional customer service.

Discover the power of Lightyear with our free trial - the first month on us! Experience the difference and boost your productivity today.

Sign up now! Lightyear

Purchase Orders:

  • Procure to pay in one solution

  • Create detailed purchase orders for Services and/or Products from your supplier's item catalogue.

  • Route Purchase Orders to the correct Approver, seamlessly without user input.

  • Send your purchase order directly to your suppliers email address for one-click acceptance.

  • Automated 3-way matching

  • Reduces end-of-month tasks from hours/days to seconds by automatically matching GRN, PO & Supplier invoice

Data Extraction:

  • 100% accurate Line-item data extraction (without OCR) for system-generated PDFs

  • Receipt data extraction from the mobile app (summary data only)

  • Automated Coding

  • Automate at a supplier, bill, line or product level - the choice is yours.  Set rules for keywords or product codes to drive coding rules.

  • Automatic price checking

  • Compare each line's product code with your supplier's agreed price list, flagging any that are overcharging you.

  • Foreign Currency -Process bills from overseas suppliers, whatever currency they use.

Approvals Workflow:

  • Unlimited users and companies. Add as many users and companies from your portfolio with no extra charge.

  • Assign individual users different levels of approval meaning they will only see information relevant to their job.

  • Duplicate Flagging -Automatically alerts you to any duplicate bills that may already be in your approval workflow. 

  • Connect your teams and communicate on every bill by tagging users in the permanent notes

  • Multi-tiered approvals

  • Automate up to 3 levels of approval

  • Automate up to 8 levels of value-based approval. (These come into effect at the 3rd level of the above)

  • Proxy Approval - Automatically redirect approval tasks to another user when you're on annual leave.

  • Departments

  • Lightyear Departments restrict users to only view and approve bills that are relevant to them. 

  • Splitting Widget - Manually split a single invoice line into multiple, based on a percentage or amount.

  • Dispute bills - if a bill needs to be disputed (incorrect pricing, not all items received, wrong tax etc…) the Lightyear system allows users to send a message to suppliers and will suggest content for one-click supplier approval and sign-off.

  • The approvals process creates an audit trail which is stored with the document image, ‘paperclipped’ associated documents and notes for your regulatory period.

Mobile App:

  • Approve on the go with our mobile app. Get notifications and upload your receipts & bills.

  • Approve, dispute, un-assign, re-assign, place on hold or reject bills while you are on the go.

  • View and reply to any notes or mentions straight from the mobile app.

  • Snap photos of your receipts (or bills) and upload them to your Lightyear account. 

Suppliers:

  • .Default Coding - Apply a GL code, Category, Tax Code, Approver or Department to an invoice based on the supplier.

  • Bulk Supplier Upload - Import all suppliers through one CSV to create your supplier catalogue and, track price changes bank details and assign automated coding.

  • Bank Details Checker - Flags fraud detection by checking the extracted bank details on an invoice against your own records.

Archive:

  • 7-year bill and statement archive

  • Access all of your bills instantly from anywhere in your searchable cloud archive.

  • Tax office compliant

Intelligent Reporting

  • Real-time processing gives you powerful business insights, allowing you to forecast cash flow more accurately.

  • Create Custom Reports - If our Pre-Existing Reports don't hold the information you need, create and save your own using our search parameters.

  • Favourites - Save pre-existing or customs reports as Favourites to easily find and run reports as you need.

  • Purchase Order Reports - Export Line Items or Summary Data to a CSV to gain deeper insights into information held in Lightyear.

Supplier Statement Reconciliation:

  • Automatically reconcile supplier statements in seconds.

  • Automatically checks for missing bills and flags inconsistencies with a handy traffic light system.

Are you unsure if Lightyear is the right solution for your business? Don't worry - our team is here to help. We're ready to guide you through the benefits of using Lightyear and how it can help streamline your accounts payable process.

Book a demo with one of our experienced consultants today and see the power of Lightyear in action. Book An Introductory Demo

Cost (from)

£89/month

Free Practice Subscription

Trial

30 day free trial, fully functional, no credit/debit card required

Partner Program

Support Channels

  • Email
  • Live Chat
  • Online Help
  • Phone
  • Web Form

Mobile Platforms

  • Android
    android icon
  • iOS
    ios icon

Integrations

  • ACCOUNT KIT

  • Adept

  • Bepoz

  • Fedelta

  • Fuelsoft

  • IdealPOS

  • Impos

  • Inerva

  • Infor SunSystems

  • iplicit

  • Microsoft Dynamics

  • OrderMate

  • SenPOS

  • SwiftPOS

  • task

  • Show 1 more...

Geographies Served

  • Australia

  • Canada

  • Europe

  • Hong Kong

  • Ireland

  • New Zealand

  • Singapore

  • South Africa

  • United Kingdom

  • USA

App features per category

Receipt & Invoice Processing

  • Dashboard

    • Client view

    • Practice view

  • Data Extraction Type

    • Bank statements

    • Billls

    • Credit notes

    • PO

    • Receipts

    • Sales Invoices

    • Supplier statements

  • Data Submission Method

    • Email

    • Mobile App

    • Multi item doc (ie. PDF) 

      • Exact split based on invoice number

      • Specify exact page splits

      • Split per page

    • Multi page doc 

    • Single page doc

    • Supplier fetching

    • Upload

  • General

    • Add missing documents to existing transactions (QBO/Xero)

    • Bank match 

    • Choose accounts 

    • Duplicate check (items in accounting integration) i

    • Duplicate detection (items in app) 

    • Email suppliers

    • Expenses approval-levels 

    • Expenses e-approval 

    • Export all transactions

      • CSV

      • PDF

    • Intuitive suggestions for category and tax

    • Mark bills as paid 

    • Merge suppliers

    • Missing paperwork report 

    • Multi-currency 

    • Notifications upon process

    • Price checker

    • Purchase Order Matching

      • PO Match QuickBooks Online

      • PO Match Xero

    • Purchases approval-levels 

    • QB products & services line items

    • Supplier statement reconciliation 

    • View unpaid/paid purchase invoices on mobile

  • Line items

    • Per document extraction

  • Rules

    • Global payment method rules

    • QB Class / Location

    • Supplier category / description / due date / VAT

    • Supplier level payment rules

    • Supplier line item category / description / due date / VAT

    • Xero tracking

  • Storage features

    • Minimum 7 years document storage

    • Unlimited storage

Visit Lightyear

Some details on this page are subject to change. If you see something wrong please contact us here.

Sign up to our newsletter - don't miss out on all the good stuff.

Latest news, events, and updates on all things app related, plus useful advice on app advisory - so you know you are ahead of the game.

Stack

Your App Stack

Your stack is currently empty...

Start building

Compare

Compare

Select up to 4 Apps to compare to choose the ideal App:

View ComparisonRemove all

Connect with us

  • Facebook logo
  • Twitter logo
  • LinkedIn logo
  • YouTube logo